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The 2025 ASPHO Conference

May 7-10, Louisville KY

Call for Papers and Posters

The ASPHO Conference Planning Committee invites the submission of abstracts for papers and posters to be presented at the 2025 ASPHO Conference, May 7-10, in Louisville, KY. The conference will occur in-person, and all abstract presenters will be expected to deliver their paper or poster presentation in-person live in Louisville.

*Abstract submissions close early this year! The deadline to submit your proposal is December 19, 2024, 3pm CT.

The goal is to solicit the very best, original basic, clinical, and social science abstracts that relate to the field of pediatric hematology and oncology. An abstract may be part of an on-going project if there are results. Abstracts previously presented at another conference may be submitted to the ASPHO. However, these abstracts must be updated or modified in some way.

Material that has been or is expected to be published in manuscript form before the dates of the ASPHO Conference is not acceptable for presentation in either poster or paper formats.

General Information

  • All communication will go to the Submitter.
  • Abstracts are limited to 400 words. Tables and charts will not be accepted.
  • All submitters (including those who submit case reports/series) must include the following components in the body of the abstract: 
    • Background
    • Objective
    • Design/Method
    • Results
    • Conclusion
  • Submitters must indicate the institution, city, state and country where the research was done.
  • Each abstract (including case reports/case series) must have a theme or topic selected. 
    • Hemostasis, Thrombosis, and Vascular Biology
    • Hemoglobinopathies
    • General Hematology 
    • Leukemia/Lymphoma/Histiocyte Disorders
    • Solid Tumors
    • General Oncology  
    • Hematopoietic Stem Cell Transplantation and Cellular Therapy
    • Outcomes Research 
    • Quality Improvement/Patient Safety 
  • Mark whether your abstract is a case report/case series (a case report/case series is defined as a study that includes 5 or less subjects)
    • All case reports must include at least some data, otherwise, the abstract will be rejected.
  • Submitters should also indicate:

All accepted abstracts will be published on the ASPHO website and in the Pediatric Blood & Cancer Journal (online format) as submitted. ASPHO will not allow any changes to the abstract once the system closes on December 19, 2024.

Conference Registration Guidelines for Presenters:

Paper and poster abstracts will be presented during concurrent session time blocks throughout the Conference. Papers will be presented on Wednesday, May 7, Thursday, May 8, and Friday, May 9, and posters will be presented on Thursday, May 8 and Friday, May 9. Presentation times will be assigned at the time the abstract is accepted; authors cannot request a specific presentation date/time. Prior to submission of a paper or poster, at least one author must agree to attend the ASPHO meeting and to participate live in-person as the paper or poster presenter. Presenters are responsible for all personal expenses (e.g., travel, hotel) and for conference registration fees. ASPHO will not waive the registration fee for presenters and conference registration is required. Presenters are encouraged to register for the meeting and to reserve hotel accommodations as early as possible to ensure that space is available.

Submission

The system will remain open until 3:00 pm Central Time (4:00 pm Eastern Time; 2:00 pm Mountain Time; 1:00 pm Pacific Time) on Thursday, December 19, 2024. 

Submit Here

Note: The system may be slower on December 18 and 19 due to the higher volume of submissions. ASPHO is not responsible for abstracts that are not submitted by the deadline due to a slower system.

Fee

There will be a $30.00 USD fee per abstract to be paid by credit card. The fee will be collected at the end of the submission process, before the abstract can be submitted. Payment must be done online within the system during the time of submission (payment will not be taken in any other form such as by phone or check). NOTE: Your submission will not be considered 'complete' until the payment is processed and the abstract is submitted, so please take this step into consideration when you submit your proposal. 

Notification

Submitters will be notified by the end of March 19, 2025 regarding selection of their abstract.

Late-Breaking Abstracts

In an effort to increase and highlight the amount of cutting-edge science presented at the ASPHO Conference and to recognize novel, critically important research developments that may occur after the general abstract submission deadline, ASPHO will hold a call for late-breaking abstract submissions for presentation at the 2025 Conference. The call will be open January 2 – 30, 2025. If your research results are not available by the general abstract submission deadline (December 19, 2024), consider submitting an abstract for the late-breaking call. More information and a separate, late-breaking submission link will be available at the beginning of January. Submitting a place-holder abstract during the general call for abstracts is not required.

Frequently Asked Questions

View the FAQs for additional information or questions regarding your submission.

For questions regarding the ASPHO Conference or your abstract proposal, contact ASPHO Member Services at 847-375-4716.